A relieving letter is an official document given by a company to its employees on their last working day. It is a formal way of stating to the employee that their resignation has been accepted. This official document is absolutely necessary at the time of entering a new company. It should specify the onboard time along with the fact that the employee has no unpaid dues with the previous company. Additionally, it also acts as proof that the employee has officially left their position at their company.

Just like any other official document, a relieving letter has to follow a proper relieving letter format. Hence, let's take a look at all of its components:

• The employee's information: The relieving letter must contain the name and other details of the employee.
• Name of the employer: It should include the reporting manager's name along with the company's letterhead.
• Date of last working day: The letter must specify the date of the last working day of the employee.
• Tenure of employment: It should also specify the tenure of their employment, i.e. the total count of years spent serving at the company.
• State the end of employment: The relieving letter also needs to state that the employee has been officially relieved from all their responsibilities at their previous company. It should clearly state that they have left their job at their company.

Also, click here to know more about How to Write a Letter of Recommendation — Check Out Samples.

Now that we know the different components of the relieving letter, let's take a look at a few samples:

Sample#1

[Date of issue]

To,

[Employee Name]
[Address]
[City, State, PIN]

Subject: Relieving Letter

Dear [Name of the employee],

This is in reference to your resignation letter dated [Date of resignation] in which you had requested to be relieved from your services from [name of the company]. We wish you to inform you that we accept your resignation and that you are being dismissed from your position of [Job title] with [Name of the company] with effect from [date of last working day].

We appreciate your contribution to [Name of the company] over the past [tenure of employment]. Your full and final settlement will be processed and credited in the next 45 days to the bank account provided by you during your employment.

We wish you all the best for your future endeavors.

Warm regards,

[Name of the manager]
[Designation]
[Company Name]

Sample #2

[Date of issue]

To,

[Employee Name]
[Address]
[City, State, PIN]

Subject: Relieving Letter

Dear [Name of the employee],

This is with reference to your resignation letter dated [Date of resignation]. We officially state that we accept your resignation from [Name of the company]. You have been an integral part of our company since [Employment tenure] and played a pivotal position in accomplishing our goals.

Please plan to receive a Clearance Certificate from your Department Head, which will be forwarded to the Accounts Department for them to settle any dues you might have with [Name of the company].

Lastly, I am sure your persistence and hard work will help you stand out in your new organization. We wish you good luck for your future. You will be relieved from the services at the closing hours of [Date of last working day]

Best wishes,

[Name of the manager]
[Designation]
[Company Name]